NATIVE SPACES PRIVACY NOTICE AND POLICY

Native Spaces (Native Consulting) ID: 83459871

Contents

A. Privacy notice

B. Privacy policy



A. PRIVACY NOTICE

Controller information:

Who we are?

Native Spaces (Native Consulting) ID:83459871 with address 15 Avenue Georges Clemenceau, Nice 06000, France is an online marketplace where event organisers can discover and book unique spaces, as well as carefully selected event suppliers.

Contact details with Native Spaces (Native Consulting)

Country: France

Address: 15 Avenue Georges Clemenceau, Nice 06000, France

Manager: Tanya Bencheva

Telephone: +33659239143

E-mail: contact@native-spaces.com

Internet site: www.native-spaces.com

Contact details with Data Protection Officer (Response person for GDPR)

Name: Tanya Bencheva

Telephone: +33659239143

E-mail: contact@native-spaces.com

Your personal data that we process are: Personal data category: - Names - E-mail - Telephone - Profile picture

We declare that the personal data we collect will only be used for the following purposes:

  • Login / authentication
  • Ability to transact on the platform with other participants
  • Communications on transactions and requests – notifications for activity on the platform, e.g. status of your space application, status of your requests, messages received from other platform users
  • Marketing: sending communications for relevant offers (only provided you have agreed to receive marketing communications)

The basis that entitles us to process your data is:

  • Agreement – The T&C for using the site constitute a legal contract
  • Customer consent – when ticking / agreeing with the terms and conditions

The following organizations / individuals will receive your personal data:

  • Personal data is not disclosed outside of the organization, unless you (the customer) consent to be put in touch with a provider or an event service
  • The information that you (the customer) disclose via our messaging system to other parties and users of the Native Spaces website (providers of spaces and services, event organizers), be it personal or not, is entirely in the client’s own discretion and Native Spaces does not take any responsibility for the use of such data by those third parties / users.

Consent:

By agreeing to accept this Privacy Notice, you authorize us to process your personal information only for the purposes we specify.

In cases where we want consensus on special (sensitive) personal data, we will always be motivated why and how this information will be used. You can withdraw your consent at any time

Data storage period:

Native Spaces (Native Consulting) will store your personal data for no more than 5 years after you deactivate or delete your user profile.

Your rights as a data subject are as follows:

At any time while we store or process your personal data, you have the following rights:

  • you have the right to request a copy of your personal data Native Spaces (Native Consulting) and the right of access at any time to your personal data;
  • you have the right to request your personal data in a form convenient to transfer to another personal data administrator from Native Spaces (Native Consulting) or to ask us to do so without being hindered by ourselves;
  • you have the right to ask Native Spaces (Native Consulting) to correct without undue delay your inaccurate personal data as well as the data that is not up to date;
  • you have the right to request from Native Spaces (Native Consulting) that your personal data be deleted without undue delay in any of the following circumstances: personal data are no longer needed for the purposes for which they were collected; when you have withdrawn your consent; when you have objected to the processing, when processing is unlawful; where personal data must be erased in order to comply with a legal obligation under EU law or the law of a Member State that applies to us as a data controller; when personal data have been gathered in connection with the provision of information society services.

We may refuse to delete your personal information for the following reasons:

  • in the exercise of the right to freedom of expression and the right to information;
  • to comply with a legal obligation on our part or to carry out a task in the public interest,
  • in the exercise of the official powers granted to us (in case you are a body of authority);
  • for reasons of public interest in the field of public health;
  • for purposes of archiving in the public interest, for scientific or historical research or for statistical purposes, in so far as deletion is likely to render impossible or seriously obstructing the achievement of the purposes of such processing; or for the establishment, exercise or protection of legal claims.

You have the right to request from Native Spaces (Native Consulting) to restrict the processing of your personal data, in which case the data will only be stored but not processed. Our refusal to restrict will be explicit only in writing, and we are obliged to motivate it for the legitimate reason;

  • You have the right to withdraw your consent to the processing of your personal data at any time with a separate request addressed to the administrator;
  • You have the right to object to certain types of processing, such as direct marketing (unsolicited advertising messages);
  • You have the right to object to automated processing, including profiling;
  • You have the right not to be the subject of a decision based solely on automated processing including profiling;
  • If we need to use your personal data for a new purpose not covered by this data protection statement, we will provide you with a new data protection skill and when and where necessary we will require your prior consent for the new processing. All the above requests will be forwarded if there is a third party (recipients, including outside the EU and international organizations) in the processing of your personal data.

You have the right to complaint to the supervisory authority

In case you wish to file a complaint about the processing of your personal data through Native Spaces (Native Consulting) (recipients, including outside the EU and international organizations), you can do so by contacting Native Spaces (Native Consulting) or directly the Data Protection Officer (the contact details listed above).

You can read more about how and why we use your data below in our Privacy Policy.


B. PRIVACY POLICY

General provisions and definitions

  1. The Privacy policy of Native Spaces (Native Consulting) is based on the personal data protection requirements and principles adopted by virtue of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (Regulation (EU) 2016/679 or General Data Protection Regulation).

Native Spaces has appointed Response person for the GDPR having the following address 15 Avenue Georges Clemenceau, Nice 06000, France, e-mail: contact@native-spaces.com, telephone number: +33659239143. The Response person of the GDPR meets the requirements of the General Data Protection Regulation

  1. The terms listed below have the meanings assigned to them in the Regulation (EU) 2016/679 (General Data Protection Regulation) and the accompanying Policy:

Personal data means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

Controller means any natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by European Union or Member State law, the controller or the specific criteria for its nomination may be provided for by European Union or the law of the Republic France.

Data subject is an identified or identifiable natural person who can be identified, directly or indirectly, based on particular information representing personal data;

  1. Native Spaces acknowledges the privacy of natural persons and makes efforts to protect them against any unlawful processing of their personal data. Native Spaces applies the relevant technical and organisational measures to protect the personal data of natural persons in accordance with the effective legislation.

Processing of personal data

  1. Native Spaces, in its capacity as controller of personal data, processes personal data in a manner that ensures appropriate level of security, including protection against unauthorised or illegal processing and against accidental loss, destruction or damage, while applying suitable technical and / or organisational measures in compliance with the following principles:

(a) lawfully, fairly and in a transparent manner in relation to the data subject ("lawfulness, fairness and transparency")

(b) data is collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes ("appropriateness in the processing of personal data and purpose limitation")

(c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed ("data minimisation")

(d) accurate and kept up to date

(e) limitation of the storage for periods not longer than necessary for the purposes for which they are processed ("storage limitation")

(e) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures ("integrity and confidentiality").

  1. Native Spaces processes personal data only if and to the extent at least one of the conditions listed below shall apply:

(a) processing is required for the performance of an agreement with Native Spaces under which the data subject is party or to undertake steps at the request of the data subject prior to the signing of an agreement with Native Spaces.

(b) processing is required for compliance with a legal obligation which applies to Native Spaces in its capacity as controller of personal data.

(c) the data subject has given consent for the processing of their personal data for one or more specific purposes. In the cases when personal data are processed solely on the grounds of consent, the data subject has the right to withdraw such consent at any time. Withdrawal of the consent of the data subject is not applicable in the cases when the processing of the data is based on the provisions of items "a" and "b" above.

  1. Native Spaces, in its capacity as controller, does not process personal data which reveal racial or ethnic origin, political opinions, religion or philosophical beliefs, trade union membership, and the processing of genetic data, biometric data solely for the purpose of identification of the natural person, data concerning health or data concerning sex life or sex orientation of the natural person unless the data subject have given an explicit consent for the processing of such data for one or more specific purposes.

Purpose of personal data processing

  1. Type of purpose
  • Login / authentication
  • Ability to transact on the platform with other participants
  • Communications on transactions and requests – notifications for activity on the platform, e.g. status of space applications, status of requests, messages received from other platform users
  • Marketing: sending communications for relevant offers
  • Spaces and events data (which is not qualified as personal data) will be used for statistical purposes and may be shared with third parties for analysis, e.g. pricing trends and advice, marketing purposes etc.

Rights of the data subjects (customers – natural persons whom the data relates to)

  1. Right to information (in relation to the processing of the data subject's personal data by Native Spaces - the natural persons that are data subjects have the right to receive information* as to Native Spaces as personal data controller, as well as the processing of their personal data.

  2. Right of access to own personal data - the data subjects have the right to receive from Native Spaces confirmation as to whether personal data related to them are processed and if so, to be given access to the data and the following information: purpose of the processing; respective personal data categories; personal data recipients or categories of recipients, if any; the intention of the controller to transmit personal data to a third party (where applicable); personal data storage period; existence of the right to correct personal data, as well as the right to object against the processing of personal data; existence of automated decision making, including profiling (if any); information as to all rights that the data subject has; the right to file a complaint with the supervision authority.

  3. Right to rectification of personal data (if data is not accurate) - the data subject has the right to request Native Spaces to rectify, without undue delay, any incorrect data pertaining to the data subject.

  4. Right to erasure of personal data (right "to be forgotten") - the data subject may request from Native Spaces to erase personal data, if any of the conditions listed below exist:

  • Personal data are no longer needed for the purposes they have been collected for or processed otherwise;
  • The data subject withdraws his / her consent, which data processing is solely based on, and no other legal grounds for the processing exist (processing due to regulatory obligation of Native Spaces, an agreement signed with Native Spaces);
  • The data subject objects against the processing and no legal grounds for the processing exist that prevail;
  • The personal data were processed unlawfully;
  • The personal data should be erased in order to comply with a legal obligation under the European Union law or the laws of the Republic of France, which apply to Native Spaces in its capacity as personal data controller;
  • The personal data have been collected in relation to the offering of information society services to children and consent was given by the holder of parental responsibilities for the child.
  1. Right to limitation of processing by Native Spaces or by the personal data processor - specific conditions are required to be in place for that right to be exercised, namely:

    • Accuracy / up to date nature of the data is disputed by the data subject. In this case the limitation of the processing is over a period of time allowing Native Spaces to check the accuracy of the personal data;
    • The processing is unlawful, but the data subjects do not wish their personal data to be erased, but rather require limitation of their use;
    • Native Spaces no longer needs such personal data for processing purposes, but the data subject requires them for establishing, exercising or defending legal claims;
    • The data subject has objected to the processing while awaiting a check to be performed whether Native Spaces's legal grounds prevail over the interests of the data subject.
  2. Right to transferability (data portability) of the personal data between the various controllers - the data subjects have the right to receive personal data pertaining to them, which they have provided to Native Spaces in a structured, widely used and machine readable format and have the right to transfer such data to another controller without hindrance by Native Spaces, to which personal data has been provided, when processing is based on consent or contractual obligation and the processing is automated. When exercising the right to transferability the data subject has the right to receive also direct transfer of the personal data from Native Spaces to another controller, where technically feasible.

  3. Right to object against the processing of their personal data - data subjects have the right to object before Native Spaces against the processing of their personal data, whereby Native Spaces shall cease such processing, unless Native Spaces is able to prove that compelling legitimate grounds for the processing exist that override the interests, rights and freedoms of the data subject, or for the establishment, exercising or defence of legal claims. In case of objection against the processing of personal data for direct marketing purposes Native Spaces shall cease such processing forthwith.

  4. The data subject also has the right not to be subject to decision based solely on automated processing, including profiling, which ensues legal consequences for the data subject or significantly affects the data subject otherwise.

  5. Right to defence through judicial or administrative procedure if the data subject's rights have been breached - if the data subjects decide that their right to personal data protection and privacy has been violated, they may file a complaint with the relevant supervision authority - or to file a claim with the court to defend their rights.

Disclosure of personal data

  1. Native Spaces may disclose the personal data to the following categories of persons:

The persons whom the data relate to, namely: persons using Native Spaces services or products, or persons filing a request to use Native Spaces services, as well as persons who are party to Native Spaces and / or other transactions and contractual relations with Native Spaces; Persons that have right to access to personal data by virtue of law or another regulation; Persons as to whom the right to disclosure is stipulated in an agreement signed with Native Spaces.

Exercise the rights

  1. (1) In exercising their right to access natural persons have the right to request from Native Spaces at any time:
  • Confirmation as to whether data related to them are processed by Native Spaces, the purpose of the processing, the data category and recipients of such data or the categories of recipients’ data is disclosed to;
  • To send them a message in an understandable format, containing the personal data subject to processing and any information available as to the source of such data;
  • Information as to the logic of any automated processing of personal data pertaining to natural persons, at least in the case of automated decisions under the provisions of the General Data Protection Regulation (2) Upon request Native Spaces provides the information under paragraph 1 free of charge.

(3) Natural persons have the right to request at any time that Native Spaces: - erases, rectifies or blocks their personal data the processing of which is not compliant with the requirements of the effective legislation - notifies the third parties to which the personal data of the natural persons have been disclosed as to any erasure, rectification or blocking in accordance with item 1 above, except when this proves to be impossible or would involve a disproportionate effort.

  1. (1) Natural persons exercise their rights by filing a written request and sending it with a letter with signature on reception to Native Spaces, containing as a minimum the following information:

    • name, personal ID number, E-mail, address and other data allowing identification of the respective natural person;
    • description of the request;
    • signature, date, correspondence address and telephone number. (2) The filing of the request is free of charge. (3) Upon filing of a request by an authorised person, the notarised power of attorney must be attached to the request. (4) In case of death of the natural person, his / her rights are exercised by his / her heirs and certificate of heirs shall be attached to the request.
  2. Native Spaces shall review and pronounce on the request within 1 month of reception of the request. This period may be extended by further two months, if necessary. Native Spaces informs the data subject as to any such extension within 1 month as of receipt of the request, stating the reasons for the delay. When the data subject files a request, the information is provided electronically, if possible, unless the data subject has requested otherwise.

  3. Native Spaces provides an answer to the requesting person taking into account their preferred form for the provision of the information (orally or in writing - as a hard copy or electronically).

  4. Where data do not exist or their provision is forbidden by law, access of the requesting party to such data is refused.

  5. If the requesting party is not satisfied with the response received and / or believes that their rights related to personal data protection were violated, they are entitled to exercise their right to defence.

Information for the data subject

Contact details with Native Consulting (Native Spaces)

Country: France

Address: 15 Avenue Georges Clemenceau, Nice 06000, France

Manager: Tanya Bencheva

Telephone: +33659239143

E-mail: contact@native-spaces.com

Internet site: www.native-spaces.com

Contact details with Data Protection Officer (Response person for GDPR)

Name: Tanya Bencheva

Telephone: +33659239143

E-mail: contact@native-spaces.com